Gamma Zeta Chapter Corning, New York State
The Delta Kappa Gamma Society International
  • Home
  • Members
  • Officers
  • Events
  • Gamma Zeta in the News
  • Photo Gallery
  • History
  • Programs and Projects
  • South Central Area Council
  • Links
  • Pi Lights
  • Pi State Educational Foundation
  • Standing Rules and Bylaws
         The Delta Kappa Gamma Society International
                      Gamma Zeta Chapter of Pi State
                         Standing Rules and Bylaws



 
 Article I.  NAME
 
The name of the organization shall be Gamma Zeta Chapter,
Pi State,
of The Delta Kappa Gamma Society International, hereafter known as Gamma Zeta.
 
Article II.  CHAPTER AREA COVERED
 
Gamma Zeta draws membership from those teachers who live or work in the area east and southeast of Bath, NY, in Steuben County and lies in the South Central District.
 
Article III.  MEMBERSHIP AND INITIATION

Section A.  The membership classification in Gamma Zeta shall be in
                    accordance with Pi State Bylaws.
 
Section B.  Election to Membership
1. New member application shall be due to the Membership
    Committee by March 1 for each year.

2. The number of candidates to be chosen for membership shall be determined by
     the Membership Committee.
3. Voting for new members shall take place at a spring meeting in accordance with
    the constitution.
4. Approved candidates shall be invited to an Orientation of New Members during the
    spring.
5. Initiation of the new members shall be at the final spring meeting.


Section C.  Transfer, termination, or reinstatement of membership shall be in                                 accordance with the constitution of Pi State.

ARTICLE IV.  RESPONSIBILITIES OF MEMBERS

Section A. 
Attendance
1. Active members shall be expected to attend meetings regularly.
2. Any member having an extreme number of absences during a 2-year period will
    be reviewed by the Membership Committee.  The committee will contact the
    member regarding the reason for absences, and will inquire about plans to
    continue membership.

Section B.  Responsibilities
1. Each member is responsible for participating in the refreshment schedule as
    assigned.
2. In case of an emergency or conflict, each member is responsible for notifying the
    hostess/chairperson of a change of assignment.

Section C.  Pins
1. Pins should be worn at each Delta Kappa Gamma meeting.
2. Returned pins become the property of the chapter.  These will be available to
    members who wish to replace lost pins for an appropriate donation.

Section D.  Death of a Member
                    A Necrology Service shall be conducted by the final meeting of the
                    chapter year for that year's deceased members.

Section E.  Nominations and Elections
1. The Nominating Committee shall be appointed at a chapter meeting.
2. The Nominating Committee shall submit, by March 1 of the even numbered years,
    the name of one nominee for each elective office.  Consent of the nominee must
    have been obtained.
3. After the report of the committee has been made to the chapter, additional
    nominations, with the nominee's consent, may be made from the floor.
4. The Nominating Committee shall conduct the election.
5. Voting shall be by ballot at the March meeting.  Officers shall be elected by a
    majority vote.
6. Installation shall take place at the final spring meeting.

ARTICLE V. FINANCES

Section A.  Dues shall be determined by the Finance Committee (subject to chapter
                    approval) and shall be due in September for the upcoming year.

Section B.  The Finance Committee shall submit a proposed annual budget at the
                    last spring meeting for adoption by the general membership.

Section C.  A sum of $10.00 shall be contributed by the chapter to the Delta Kappa
                   Gamma Educational Foundation in memory of each member who has
                   died during that year.

Section D.  Convention Expenses
1. The chapter President or designated representative will submit an itemized sheet
    of expenses to the Chapter Executive Committee for approval for attendance to
    any Delta Kappa Convention, Executive Board, or Leadership Training. This will
    include costs for lodging, meals, registration, and transportation. 
2. Expenses for speakers and programs will be paid from the treasury.


Section E.  Chapter Expenses
1. Expenses for initiates’ meals shall be paid from the treasury.  Each member will be
    given a chapter yearbook if available.
2. All bills should be presented to the Treasurer on an itemized form. Receipts should
     be attached.
3. Any money to be spent on projects not specifically budgeted for in that year, must
    be approved by the Finance Committee and voted on by the Chapter membership.

Section F.   Audits

1. An annual audit shall be performed by the Finance Committee.
2. Audits shall be shared with the membership at the next meeting.                       
 
ARTICLE VI. ORGANIZATION
 
Section A.  The Chapter shall conduct its business in a manner consistent
                    with the Constitution and Pi State Bylaws.
 
Section B.   The Chapter officers shall be elected in even numbered years by
                     a majority vote.

Section C.  The term of each elected officer shall be two (2) years. No officer,
                    except the Treasurer, may serve in the same office for more than 
                    two (2) successive terms.

Section D.  The Chapter President shall represent the Chapter as a voting                              member of the State Executive Board. A Chapter President who is
                    unable to attend the State Executive Board Meeting may appoint
                    an official representative who shall have full privileges of
                    participation.

ARTICLE VII.OFFICERS AND RELATED PERSONNEL

Section A. Elected Chapter officers shall be President, First Vice-President,                             Second Vice-President and Recording Secretary.  The Treasurer
                   shall be appointed by the Executive Board.  A Parliamentarian
                   shall be appointed by the President.                               

Section B.  These officers shall perform the duties as outlined in the Handbook
                    of Delta Kappa Gamma International.

Section C. Vacancies
1. Vacancies shall be filled in accordance with the Handbook of Delta Kappa Gamma
    International.
2. When a vacancy occurs in the office of President, the First Vice-President shall
    become President for the remainder of the term and the Second Vice-President
    shall become First Vice-President.
3. When a vacancy occurs in any other position, the President shall name the
    successor.
 
Section D. Nominations and Elections
                   See Article IV, Section E.
 

ARTICLE VIII. CHAPTER MEETINGS

Section A.  Meetings
1. Regular meetings of the chapter shall be held at least four times a year.
2. A quorum shall consist of one-half (1/2) of the active local membership plus one.
3. The Robert's Rules of Order Newly Revised, or another
recognized manual of
    parliamentary procedures is designated
for governing the chapter in all instances
    in which the authority is not consistent with the Constitution or other adopted
    Society rules.

4. Installation of officers shall occur following Delta Kappa Gamma International
    protocol.

5. A President's Pin shall be presented to the incoming President during the
    Installation Ceremony.
6. Initiation of new members shall follow the current Delta Kappa Gamma
    International
Handbook protocol.
 
Section B. Hostesses/Refreshment Chairs

1. Hostesses/Refreshment chairpersons are responsible for the menu, reservations,
    and collecting for the meals if a dinner
meeting. The Treasurer will then pay the
    restaurant. If the meeting calls for refreshments, the Refreshment Chairperson is
    responsible for the refreshment arrangements.
2. Members' checks should be made payable to Gamma Zeta,
Delta Kappa Gamma.
3. Hostesses are responsible for receiving emergency cancellations. Whenever
    possible, refunds will be issued.

4. Hostesses will determine the need for decorations if they are not provided by the
    establishment. Purchases must be pre
-approved by the Treasurer.
 
ARTICLE IX. EXECUTIVE BOARD

Section A.  The members of the Executive Board shall be all of the officers of 
                    the Chapter, the immediate past president, and other members as
                    deemed necessary.                    


Section B.  The Executive Board shall:
1. Recommend policies and procedures for consideration.
2. Act in the interim between meetings upon matters requiring immediate decision.
3. Meet as deemed necessary by its members.
4. Consist of a quorum of at least 3 officers.
                              
ARTICLE X. COMMITTEES

Section A.  Standing Committees
                   1. Society Business
                       a. Bylaws and Standing Rules (Second Vice-President)

                       b. Finance
                       c. Membership
                       d. Nomination
                       e. Red Rose
                       f. Necrology
                       g. Historical Records and Scrapbook
                       h. Audit
                       i. Communications and Publicity

                   2. Society Mission and Purpose
                       a. Program (First Vice-President)
                       b. Legislation
                       c. Music
                       d. Personal Growth and Service
                       e. Professional Affairs
                       f.  Research

                                g. Educational Excellence
                       h. Scholarship
                        i. World Fellowship
                        j. Travel and Study

 Section B.  General Procedures

1. All committees shall be appointed by the President.
2. The Chapter President shall be an ex-officio member of all
committees except the
    Nominations Committee. 
3.
Composition of each committee shall be left to the discretion of the President
    unless otherwise specified.
 
Section C.  Duties of the Committees
                    1.
Society Business 
                        a. Bylaws and Standing Rules:  The Committee shall receive and
                            study all proposals for amending and revising the Bylaws
                            and Standing Rules.
                        b. Finance: The Committee shall be responsible for supervision of the
                            financial affairs, including recommendations for the expenditure of 
                            funds and preparation of a budget to be adopted by the Chapter.
                        c. Membership: The Committee shall evaluate the recommendations
                            of the persons proposed for membership and submit the names of
                            qualified candidates. The Committee shall study Pi Lights and Delta
                            Kappa Gamma News and make recommendations related to
                            membership concerns.

                        d. Nominations: See Article IV, Section E.
                        e. Red Rose: The Committee shall send a red rose to a member who
                            is ill or bereaved. It shall be the responsibility of all members to
                            notify the committee of illness or deaths.
                         f. Necrology: The Committee will make an annual report of deceased
                            members, including appropriate biographical data.
                            For Service see ARTICLE IV, Section D.
                        g. Historical Records and Scrapbook: The Committee shall be
                            responsible for assembling, organizing, and preserving materials
                            essential to the continuation of the history of the Chapter. The
                            Committee shall encourage the keeping of yearly Chapter
                            scrapbooks pertinent to the Chapter activities and members.
                        h. Audit: The Committee shall audit the Treasurer’s books on a
                            yearly basis.
                         i. Communications and Publicity: The Committee will publicize the
                            activities of the Chapter and be responsible for the Chapter
                            Newsletter.
 
                   2. Society Mission and Purpose
                        a. Program:
                            1. The Committee shall consist of the First Vice-President as
                                chairman, plus chairpersons from Personal Growth and
                                Services, Professional Affairs, and the immediate past President.
                                Other members may also serve on the committee.

                            2. The Committee shall plan regular meetings and select
                                 hostesses/chairpersons.

                       b. Legislation:
                           1. The Committee shall disseminate information communicated by
                               the Pi State Legislative Committee through the regional
                               legislative representative.
                           2. The Committee shall encourage member action in support of
                               legislation to improve the education and status of women.
                       c. Music: The Committee shall be responsible for the music at
                           Chapter Meetings.
                       d. Personal Growth and Services: The Committee shall be responsible
                           for initiating and developing related programs as the Chapter may
                           authorize.
                       e. Professional Affairs: The Committee shall be responsible for
                           initiating and developing related programs as the Chapter may
                           authorize.
                       f. Research: The Committee shall conduct appropriate research and
                          shall publicize studies specified by the Society and other research
                          pertinent to education and women.
                      g. Educational Excellence: The Committee shall encourage members
                          to participate in programs that promote professional growth of
                          women educators.

                      h. Scholarship:
                          1. The Committee shall promote interest and information regarding
                              the various scholarships available at both the State and National
                              level.

                          2. The Committee will also provide information to the school district
                              regarding Gamma Zeta’s grant for a student teacher who is
                              completing her degree.                      

​                      i. World Fellowship: The Committee will develop and promote related
                         programs.
                      j. Travel and Study: The Committee will develop and promote
                         related programs.
                             
ARTICLE XI.  AMENDMENTS

Section A. The standing rules may be revised upon recommendation of the Standing
                   Rules Committee with the approval of two-thirds (2/3) of the members
                   present and voting at the meeting.
           
Section B.  Any member may propose a change to the Standing Rules as follows:     1. Such proposed change shall be submitted in writing to the President 45 days before the next scheduled meeting.

2. The President shall provide each chapter member with a copy of the proposed change 30 days before the next scheduled meeting.
3. Approval of two-thirds (2/3) of the members present and voting at the meeting shall be necessary for such a change.
 
ARTICLE XII.  DISSOLUTION

Section A.  In the event of dissolution, the chapter shall notify Pi State Executive                     Board and request approval. A majority vote of the active charter                                members shall be required for chapter dissolution.
 
Section B.  The Executive Board Committee shall consult with the Pi State                     Executive Committee to determine the specific procedures for                     dissolution in accordance with the incorporation laws of New
                    York State and the International Standing Rules.
 
Section C.  All liabilities and obligations shall be paid and satisfied or adequate                             provisions shall be made therefore. All assets remaining shall revert                     back to the Pi State treasurer.

Section D.  Chapter paraphernalia, society publications, and chapter records                               shall be retained in the Pi State archives and made available for use.

Section E.  The Chapter Charter must be returned to Pi State to be forwarded to
                    the Society Headquarters.       
 


Last revised November, 2022
Powered by Create your own unique website with customizable templates.