The Delta Kappa Gamma Society International
Gamma Zeta Chapter of Pi State
Standing Rules and Bylaws
Gamma Zeta Chapter of Pi State
Standing Rules and Bylaws
Article I. NAME
The name of the organization shall be Gamma Zeta Chapter, Pi State,
of The Delta Kappa Gamma Society International, hereafter known as Gamma Zeta.
Article II. CHAPTER AREA COVERED
Gamma Zeta draws membership from those teachers who live or work in the area east and southeast of Bath, NY, in Steuben County and lies in the South Central District.
Article III. MEMBERSHIP AND INITIATION
Section A. The membership classification in Gamma Zeta shall be in
accordance with Pi State Bylaws.
Section B. Election to Membership
1. New member application shall be due to the Membership
Committee by March 1 for each year.
2. The number of candidates to be chosen for membership shall be determined by
the Membership Committee.
3. Voting for new members shall take place at a spring meeting in accordance with
the constitution.
4. Approved candidates shall be invited to an Orientation of New Members during the
spring.
5. Initiation of the new members shall be at the final spring meeting.
Section C. Transfer, termination, or reinstatement of membership shall be in accordance with the constitution of Pi State.
ARTICLE IV. RESPONSIBILITIES OF MEMBERS
Section A. Attendance
1. Active members shall be expected to attend meetings regularly.
2. Any member having an extreme number of absences during a 2-year period will
be reviewed by the Membership Committee. The committee will contact the
member regarding the reason for absences, and will inquire about plans to
continue membership.
Section B. Responsibilities
1. Each member is responsible for participating in the refreshment schedule as
assigned.
2. In case of an emergency or conflict, each member is responsible for notifying the
hostess/chairperson of a change of assignment.
Section C. Pins
1. Pins should be worn at each Delta Kappa Gamma meeting.
2. Returned pins become the property of the chapter. These will be available to
members who wish to replace lost pins for an appropriate donation.
Section D. Death of a Member
A Necrology Service shall be conducted by the final meeting of the
chapter year for that year's deceased members.
Section E. Nominations and Elections
1. The Nominating Committee shall be appointed at a chapter meeting.
2. The Nominating Committee shall submit, by March 1 of the even numbered years,
the name of one nominee for each elective office. Consent of the nominee must
have been obtained.
3. After the report of the committee has been made to the chapter, additional
nominations, with the nominee's consent, may be made from the floor.
4. The Nominating Committee shall conduct the election.
5. Voting shall be by ballot at the March meeting. Officers shall be elected by a
majority vote.
6. Installation shall take place at the final spring meeting.
ARTICLE V. FINANCES
Section A. Dues shall be determined by the Finance Committee (subject to chapter
approval) and shall be due in September for the upcoming year.
Section B. The Finance Committee shall submit a proposed annual budget at the
last spring meeting for adoption by the general membership.
Section C. A sum of $10.00 shall be contributed by the chapter to the Delta Kappa
Gamma Educational Foundation in memory of each member who has
died during that year.
Section D. Convention Expenses
1. The chapter President or designated representative will submit an itemized sheet
of expenses to the Chapter Executive Committee for approval for attendance to
any Delta Kappa Convention, Executive Board, or Leadership Training. This will
include costs for lodging, meals, registration, and transportation.
2. Expenses for speakers and programs will be paid from the treasury.
Section E. Chapter Expenses
1. Expenses for initiates’ meals shall be paid from the treasury. Each member will be
given a chapter yearbook if available.
2. All bills should be presented to the Treasurer on an itemized form. Receipts should
be attached.
3. Any money to be spent on projects not specifically budgeted for in that year, must
be approved by the Finance Committee and voted on by the Chapter membership.
Section F. Audits
1. An annual audit shall be performed by the Finance Committee.
2. Audits shall be shared with the membership at the next meeting.
ARTICLE VI. ORGANIZATION
Section A. The Chapter shall conduct its business in a manner consistent
with the Constitution and Pi State Bylaws.
Section B. The Chapter officers shall be elected in even numbered years by
a majority vote.
Section C. The term of each elected officer shall be two (2) years. No officer,
except the Treasurer, may serve in the same office for more than
two (2) successive terms.
Section D. The Chapter President shall represent the Chapter as a voting member of the State Executive Board. A Chapter President who is
unable to attend the State Executive Board Meeting may appoint
an official representative who shall have full privileges of
participation.
ARTICLE VII.OFFICERS AND RELATED PERSONNEL
Section A. Elected Chapter officers shall be President, First Vice-President, Second Vice-President and Recording Secretary. The Treasurer
shall be appointed by the Executive Board. A Parliamentarian
shall be appointed by the President.
Section B. These officers shall perform the duties as outlined in the Handbook
of Delta Kappa Gamma International.
Section C. Vacancies
1. Vacancies shall be filled in accordance with the Handbook of Delta Kappa Gamma
International.
2. When a vacancy occurs in the office of President, the First Vice-President shall
become President for the remainder of the term and the Second Vice-President
shall become First Vice-President.
3. When a vacancy occurs in any other position, the President shall name the
successor.
Section D. Nominations and Elections
See Article IV, Section E.
ARTICLE VIII. CHAPTER MEETINGS
Section A. Meetings
1. Regular meetings of the chapter shall be held at least four times a year.
2. A quorum shall consist of one-half (1/2) of the active local membership plus one.
3. The Robert's Rules of Order Newly Revised, or another recognized manual of
parliamentary procedures is designated for governing the chapter in all instances
in which the authority is not consistent with the Constitution or other adopted
Society rules.
4. Installation of officers shall occur following Delta Kappa Gamma International
protocol.
5. A President's Pin shall be presented to the incoming President during the
Installation Ceremony.
6. Initiation of new members shall follow the current Delta Kappa Gamma
International Handbook protocol.
Section B. Hostesses/Refreshment Chairs
1. Hostesses/Refreshment chairpersons are responsible for the menu, reservations,
and collecting for the meals if a dinner meeting. The Treasurer will then pay the
restaurant. If the meeting calls for refreshments, the Refreshment Chairperson is
responsible for the refreshment arrangements.
2. Members' checks should be made payable to Gamma Zeta, Delta Kappa Gamma.
3. Hostesses are responsible for receiving emergency cancellations. Whenever
possible, refunds will be issued.
4. Hostesses will determine the need for decorations if they are not provided by the
establishment. Purchases must be pre-approved by the Treasurer.
ARTICLE IX. EXECUTIVE BOARD
Section A. The members of the Executive Board shall be all of the officers of
the Chapter, the immediate past president, and other members as
deemed necessary.
Section B. The Executive Board shall:
1. Recommend policies and procedures for consideration.
2. Act in the interim between meetings upon matters requiring immediate decision.
3. Meet as deemed necessary by its members.
4. Consist of a quorum of at least 3 officers.
ARTICLE X. COMMITTEES
Section A. Standing Committees
1. Society Business
a. Bylaws and Standing Rules (Second Vice-President)
b. Finance
c. Membership
d. Nomination
e. Red Rose
f. Necrology
g. Historical Records and Scrapbook
h. Audit
i. Communications and Publicity
2. Society Mission and Purpose
a. Program (First Vice-President)
b. Legislation
c. Music
d. Personal Growth and Service
e. Professional Affairs
f. Research
g. Educational Excellence
h. Scholarship
i. World Fellowship
j. Travel and Study
Section B. General Procedures
1. All committees shall be appointed by the President.
2. The Chapter President shall be an ex-officio member of all committees except the
Nominations Committee.
3. Composition of each committee shall be left to the discretion of the President
unless otherwise specified.
Section C. Duties of the Committees
1. Society Business
a. Bylaws and Standing Rules: The Committee shall receive and
study all proposals for amending and revising the Bylaws
and Standing Rules.
b. Finance: The Committee shall be responsible for supervision of the
financial affairs, including recommendations for the expenditure of
funds and preparation of a budget to be adopted by the Chapter.
c. Membership: The Committee shall evaluate the recommendations
of the persons proposed for membership and submit the names of
qualified candidates. The Committee shall study Pi Lights and Delta
Kappa Gamma News and make recommendations related to
membership concerns.
d. Nominations: See Article IV, Section E.
e. Red Rose: The Committee shall send a red rose to a member who
is ill or bereaved. It shall be the responsibility of all members to
notify the committee of illness or deaths.
f. Necrology: The Committee will make an annual report of deceased
members, including appropriate biographical data.
For Service see ARTICLE IV, Section D.
g. Historical Records and Scrapbook: The Committee shall be
responsible for assembling, organizing, and preserving materials
essential to the continuation of the history of the Chapter. The
Committee shall encourage the keeping of yearly Chapter
scrapbooks pertinent to the Chapter activities and members.
h. Audit: The Committee shall audit the Treasurer’s books on a
yearly basis.
i. Communications and Publicity: The Committee will publicize the
activities of the Chapter and be responsible for the Chapter
Newsletter.
2. Society Mission and Purpose
a. Program:
1. The Committee shall consist of the First Vice-President as
chairman, plus chairpersons from Personal Growth and
Services, Professional Affairs, and the immediate past President.
Other members may also serve on the committee.
2. The Committee shall plan regular meetings and select
hostesses/chairpersons.
b. Legislation:
1. The Committee shall disseminate information communicated by
the Pi State Legislative Committee through the regional
legislative representative.
2. The Committee shall encourage member action in support of
legislation to improve the education and status of women.
c. Music: The Committee shall be responsible for the music at
Chapter Meetings.
d. Personal Growth and Services: The Committee shall be responsible
for initiating and developing related programs as the Chapter may
authorize.
e. Professional Affairs: The Committee shall be responsible for
initiating and developing related programs as the Chapter may
authorize.
f. Research: The Committee shall conduct appropriate research and
shall publicize studies specified by the Society and other research
pertinent to education and women.
g. Educational Excellence: The Committee shall encourage members
to participate in programs that promote professional growth of
women educators.
h. Scholarship:
1. The Committee shall promote interest and information regarding
the various scholarships available at both the State and National
level.
2. The Committee will also provide information to the school district
regarding Gamma Zeta’s grant for a student teacher who is
completing her degree.
i. World Fellowship: The Committee will develop and promote related
programs.
j. Travel and Study: The Committee will develop and promote
related programs.
ARTICLE XI. AMENDMENTS
Section A. The standing rules may be revised upon recommendation of the Standing
Rules Committee with the approval of two-thirds (2/3) of the members
present and voting at the meeting.
Section B. Any member may propose a change to the Standing Rules as follows: 1. Such proposed change shall be submitted in writing to the President 45 days before the next scheduled meeting.
2. The President shall provide each chapter member with a copy of the proposed change 30 days before the next scheduled meeting.
3. Approval of two-thirds (2/3) of the members present and voting at the meeting shall be necessary for such a change.
ARTICLE XII. DISSOLUTION
Section A. In the event of dissolution, the chapter shall notify Pi State Executive Board and request approval. A majority vote of the active charter members shall be required for chapter dissolution.
Section B. The Executive Board Committee shall consult with the Pi State Executive Committee to determine the specific procedures for dissolution in accordance with the incorporation laws of New
York State and the International Standing Rules.
Section C. All liabilities and obligations shall be paid and satisfied or adequate provisions shall be made therefore. All assets remaining shall revert back to the Pi State treasurer.
Section D. Chapter paraphernalia, society publications, and chapter records shall be retained in the Pi State archives and made available for use.
Section E. The Chapter Charter must be returned to Pi State to be forwarded to
the Society Headquarters.
The name of the organization shall be Gamma Zeta Chapter, Pi State,
of The Delta Kappa Gamma Society International, hereafter known as Gamma Zeta.
Article II. CHAPTER AREA COVERED
Gamma Zeta draws membership from those teachers who live or work in the area east and southeast of Bath, NY, in Steuben County and lies in the South Central District.
Article III. MEMBERSHIP AND INITIATION
Section A. The membership classification in Gamma Zeta shall be in
accordance with Pi State Bylaws.
Section B. Election to Membership
1. New member application shall be due to the Membership
Committee by March 1 for each year.
2. The number of candidates to be chosen for membership shall be determined by
the Membership Committee.
3. Voting for new members shall take place at a spring meeting in accordance with
the constitution.
4. Approved candidates shall be invited to an Orientation of New Members during the
spring.
5. Initiation of the new members shall be at the final spring meeting.
Section C. Transfer, termination, or reinstatement of membership shall be in accordance with the constitution of Pi State.
ARTICLE IV. RESPONSIBILITIES OF MEMBERS
Section A. Attendance
1. Active members shall be expected to attend meetings regularly.
2. Any member having an extreme number of absences during a 2-year period will
be reviewed by the Membership Committee. The committee will contact the
member regarding the reason for absences, and will inquire about plans to
continue membership.
Section B. Responsibilities
1. Each member is responsible for participating in the refreshment schedule as
assigned.
2. In case of an emergency or conflict, each member is responsible for notifying the
hostess/chairperson of a change of assignment.
Section C. Pins
1. Pins should be worn at each Delta Kappa Gamma meeting.
2. Returned pins become the property of the chapter. These will be available to
members who wish to replace lost pins for an appropriate donation.
Section D. Death of a Member
A Necrology Service shall be conducted by the final meeting of the
chapter year for that year's deceased members.
Section E. Nominations and Elections
1. The Nominating Committee shall be appointed at a chapter meeting.
2. The Nominating Committee shall submit, by March 1 of the even numbered years,
the name of one nominee for each elective office. Consent of the nominee must
have been obtained.
3. After the report of the committee has been made to the chapter, additional
nominations, with the nominee's consent, may be made from the floor.
4. The Nominating Committee shall conduct the election.
5. Voting shall be by ballot at the March meeting. Officers shall be elected by a
majority vote.
6. Installation shall take place at the final spring meeting.
ARTICLE V. FINANCES
Section A. Dues shall be determined by the Finance Committee (subject to chapter
approval) and shall be due in September for the upcoming year.
Section B. The Finance Committee shall submit a proposed annual budget at the
last spring meeting for adoption by the general membership.
Section C. A sum of $10.00 shall be contributed by the chapter to the Delta Kappa
Gamma Educational Foundation in memory of each member who has
died during that year.
Section D. Convention Expenses
1. The chapter President or designated representative will submit an itemized sheet
of expenses to the Chapter Executive Committee for approval for attendance to
any Delta Kappa Convention, Executive Board, or Leadership Training. This will
include costs for lodging, meals, registration, and transportation.
2. Expenses for speakers and programs will be paid from the treasury.
Section E. Chapter Expenses
1. Expenses for initiates’ meals shall be paid from the treasury. Each member will be
given a chapter yearbook if available.
2. All bills should be presented to the Treasurer on an itemized form. Receipts should
be attached.
3. Any money to be spent on projects not specifically budgeted for in that year, must
be approved by the Finance Committee and voted on by the Chapter membership.
Section F. Audits
1. An annual audit shall be performed by the Finance Committee.
2. Audits shall be shared with the membership at the next meeting.
ARTICLE VI. ORGANIZATION
Section A. The Chapter shall conduct its business in a manner consistent
with the Constitution and Pi State Bylaws.
Section B. The Chapter officers shall be elected in even numbered years by
a majority vote.
Section C. The term of each elected officer shall be two (2) years. No officer,
except the Treasurer, may serve in the same office for more than
two (2) successive terms.
Section D. The Chapter President shall represent the Chapter as a voting member of the State Executive Board. A Chapter President who is
unable to attend the State Executive Board Meeting may appoint
an official representative who shall have full privileges of
participation.
ARTICLE VII.OFFICERS AND RELATED PERSONNEL
Section A. Elected Chapter officers shall be President, First Vice-President, Second Vice-President and Recording Secretary. The Treasurer
shall be appointed by the Executive Board. A Parliamentarian
shall be appointed by the President.
Section B. These officers shall perform the duties as outlined in the Handbook
of Delta Kappa Gamma International.
Section C. Vacancies
1. Vacancies shall be filled in accordance with the Handbook of Delta Kappa Gamma
International.
2. When a vacancy occurs in the office of President, the First Vice-President shall
become President for the remainder of the term and the Second Vice-President
shall become First Vice-President.
3. When a vacancy occurs in any other position, the President shall name the
successor.
Section D. Nominations and Elections
See Article IV, Section E.
ARTICLE VIII. CHAPTER MEETINGS
Section A. Meetings
1. Regular meetings of the chapter shall be held at least four times a year.
2. A quorum shall consist of one-half (1/2) of the active local membership plus one.
3. The Robert's Rules of Order Newly Revised, or another recognized manual of
parliamentary procedures is designated for governing the chapter in all instances
in which the authority is not consistent with the Constitution or other adopted
Society rules.
4. Installation of officers shall occur following Delta Kappa Gamma International
protocol.
5. A President's Pin shall be presented to the incoming President during the
Installation Ceremony.
6. Initiation of new members shall follow the current Delta Kappa Gamma
International Handbook protocol.
Section B. Hostesses/Refreshment Chairs
1. Hostesses/Refreshment chairpersons are responsible for the menu, reservations,
and collecting for the meals if a dinner meeting. The Treasurer will then pay the
restaurant. If the meeting calls for refreshments, the Refreshment Chairperson is
responsible for the refreshment arrangements.
2. Members' checks should be made payable to Gamma Zeta, Delta Kappa Gamma.
3. Hostesses are responsible for receiving emergency cancellations. Whenever
possible, refunds will be issued.
4. Hostesses will determine the need for decorations if they are not provided by the
establishment. Purchases must be pre-approved by the Treasurer.
ARTICLE IX. EXECUTIVE BOARD
Section A. The members of the Executive Board shall be all of the officers of
the Chapter, the immediate past president, and other members as
deemed necessary.
Section B. The Executive Board shall:
1. Recommend policies and procedures for consideration.
2. Act in the interim between meetings upon matters requiring immediate decision.
3. Meet as deemed necessary by its members.
4. Consist of a quorum of at least 3 officers.
ARTICLE X. COMMITTEES
Section A. Standing Committees
1. Society Business
a. Bylaws and Standing Rules (Second Vice-President)
b. Finance
c. Membership
d. Nomination
e. Red Rose
f. Necrology
g. Historical Records and Scrapbook
h. Audit
i. Communications and Publicity
2. Society Mission and Purpose
a. Program (First Vice-President)
b. Legislation
c. Music
d. Personal Growth and Service
e. Professional Affairs
f. Research
g. Educational Excellence
h. Scholarship
i. World Fellowship
j. Travel and Study
Section B. General Procedures
1. All committees shall be appointed by the President.
2. The Chapter President shall be an ex-officio member of all committees except the
Nominations Committee.
3. Composition of each committee shall be left to the discretion of the President
unless otherwise specified.
Section C. Duties of the Committees
1. Society Business
a. Bylaws and Standing Rules: The Committee shall receive and
study all proposals for amending and revising the Bylaws
and Standing Rules.
b. Finance: The Committee shall be responsible for supervision of the
financial affairs, including recommendations for the expenditure of
funds and preparation of a budget to be adopted by the Chapter.
c. Membership: The Committee shall evaluate the recommendations
of the persons proposed for membership and submit the names of
qualified candidates. The Committee shall study Pi Lights and Delta
Kappa Gamma News and make recommendations related to
membership concerns.
d. Nominations: See Article IV, Section E.
e. Red Rose: The Committee shall send a red rose to a member who
is ill or bereaved. It shall be the responsibility of all members to
notify the committee of illness or deaths.
f. Necrology: The Committee will make an annual report of deceased
members, including appropriate biographical data.
For Service see ARTICLE IV, Section D.
g. Historical Records and Scrapbook: The Committee shall be
responsible for assembling, organizing, and preserving materials
essential to the continuation of the history of the Chapter. The
Committee shall encourage the keeping of yearly Chapter
scrapbooks pertinent to the Chapter activities and members.
h. Audit: The Committee shall audit the Treasurer’s books on a
yearly basis.
i. Communications and Publicity: The Committee will publicize the
activities of the Chapter and be responsible for the Chapter
Newsletter.
2. Society Mission and Purpose
a. Program:
1. The Committee shall consist of the First Vice-President as
chairman, plus chairpersons from Personal Growth and
Services, Professional Affairs, and the immediate past President.
Other members may also serve on the committee.
2. The Committee shall plan regular meetings and select
hostesses/chairpersons.
b. Legislation:
1. The Committee shall disseminate information communicated by
the Pi State Legislative Committee through the regional
legislative representative.
2. The Committee shall encourage member action in support of
legislation to improve the education and status of women.
c. Music: The Committee shall be responsible for the music at
Chapter Meetings.
d. Personal Growth and Services: The Committee shall be responsible
for initiating and developing related programs as the Chapter may
authorize.
e. Professional Affairs: The Committee shall be responsible for
initiating and developing related programs as the Chapter may
authorize.
f. Research: The Committee shall conduct appropriate research and
shall publicize studies specified by the Society and other research
pertinent to education and women.
g. Educational Excellence: The Committee shall encourage members
to participate in programs that promote professional growth of
women educators.
h. Scholarship:
1. The Committee shall promote interest and information regarding
the various scholarships available at both the State and National
level.
2. The Committee will also provide information to the school district
regarding Gamma Zeta’s grant for a student teacher who is
completing her degree.
i. World Fellowship: The Committee will develop and promote related
programs.
j. Travel and Study: The Committee will develop and promote
related programs.
ARTICLE XI. AMENDMENTS
Section A. The standing rules may be revised upon recommendation of the Standing
Rules Committee with the approval of two-thirds (2/3) of the members
present and voting at the meeting.
Section B. Any member may propose a change to the Standing Rules as follows: 1. Such proposed change shall be submitted in writing to the President 45 days before the next scheduled meeting.
2. The President shall provide each chapter member with a copy of the proposed change 30 days before the next scheduled meeting.
3. Approval of two-thirds (2/3) of the members present and voting at the meeting shall be necessary for such a change.
ARTICLE XII. DISSOLUTION
Section A. In the event of dissolution, the chapter shall notify Pi State Executive Board and request approval. A majority vote of the active charter members shall be required for chapter dissolution.
Section B. The Executive Board Committee shall consult with the Pi State Executive Committee to determine the specific procedures for dissolution in accordance with the incorporation laws of New
York State and the International Standing Rules.
Section C. All liabilities and obligations shall be paid and satisfied or adequate provisions shall be made therefore. All assets remaining shall revert back to the Pi State treasurer.
Section D. Chapter paraphernalia, society publications, and chapter records shall be retained in the Pi State archives and made available for use.
Section E. The Chapter Charter must be returned to Pi State to be forwarded to
the Society Headquarters.
Last revised November, 2022
